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Individual Tasks |
Monthly Hours (Est) |
Benefits |
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President |
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Add to your résumé |
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Admin Council meetings: Schedule, develop and distribute agenda and supporting materials, book meeting space, provide refreshments, and lead (quarterly) |
2.0 |
Set direction for chapter, network with chapter leaders, develop leadership skills, |
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Back up other chapter leaders as needed |
8.0 |
Network with chapter leaders, ensure the future of the chapter mentoring leaders |
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Respond to email from STC International, other STC chapters, members, prospective members, students, vendors, and other organizations |
4.0 |
Ensure the future of the chapter by mentoring members and leaders, explore new activities for the chapter, forge valuable relationships, enhance professional credibility |
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Develop special projects (meetings, events, campaigns, etc) |
? |
Explore new activities and directions for the chapter, develop leadership skills |
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File community status reports with STC International (quarterly) |
0.5 |
Help set direction for STC International by summarizing the chapter’s status and needs |
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President Total Hours / Month |
15+ |
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Vice President |
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Add to your résumé |
|
(becomes president the following year) |
Attend Admin Council meetings (quarterly) |
1.0 |
Set direction for chapter, network with chapter leaders, develop leadership skills |
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Back up president at meetings and events |
4.0 |
(same as above) |
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Back up other chapter leaders as needed |
4.0 |
Network with chapter leaders, ensure the future of the chapter by mentoring leaders |
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Develop special projects (meetings, events, campaigns, etc) |
? |
Explore new activities and directions for the chapter |
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Vice President Total Hours / Month |
9+ |
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Treasurer |
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Add to your résumé |
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Admin Council meetings: Develop and present budget and financial status reports (quarterly) |
1.0 |
Network with chapter leaders, develop leadership skills, advise chapter leaders, develop budgeting and reporting skills |
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Receive funds and pay bills from chapter meetings and events |
2.0 |
Network with chapter leaders, develop budgeting skills |
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Pay recurring (e.g., Web hosting, Constant Contact) and one time (e.g., new banner) expenses |
1.0 |
Network with chapter leaders, develop budgeting skills |
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File chapter financial reports with STC International |
1.0 |
Help set direction for STC International by summarizing the chapter’s status and needs, develop budgeting and reporting skills |
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Manage chapter checking account and CDs |
1.0 |
Develop budgeting skills |
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Treasurer Total Hours / Month |
6+ |
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Secretary |
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Add to your résumé |
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Attend Admin Council meetings, take meeting minutes, distribute to council, and update as requested (quarterly) |
2.0 |
Network with chapter leaders |
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Maintain, update, and distribute Admin Council contact list |
0.5 |
Network with chapter leaders |
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Secretary Total Hours / Month |
2.5+ |
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Program |
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Add to your résumé |
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Admin Council meetings: Lead reports status of meeting program arrangements (quarterly) |
1.0 |
Network with chapter leaders, set direction for chapter, develop leadership skills |
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Recruit, train, and manage program team members |
1.0 |
Develop management and leadership skills |
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Arrange for and introduce speakers and/or activities |
1.0 |
Network with speakers and chapter leaders, set direction for programs |
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Write meeting notices for email and Web site |
1.0 |
Network with speakers, polish your promotional writing |
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Reserve meeting rooms and equipment |
1.0 |
Learn meeting logistics |
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Coordinate with Hospitality on reservations |
1.0 |
Network with chapter members and guests |
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Set up before and clean up after meetings |
1.0 |
Network with chapter leaders |
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Program Total Hours / Month |
7+ |
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Hospitality |
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Add to your résumé |
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Admin Council meetings: Lead reports on meeting attendance (quarterly) |
1.0 |
Network with chapter leaders, develop leadership skills |
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Recruit, train, and manage hospitality team members |
1.0 |
Develop management and leadership skills |
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Order and pick up food and drinks |
1.0 |
Learn meeting logistics |
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Collect payment and write receipts at the door |
1.0 |
Network with chapter members and guests |
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Set up before and clean up after meetings |
1.0 |
Network with chapter leaders |
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Forward bills and payments to treasurer |
1.0 |
Learn meeting logistics, network with chapter leaders |
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Program Total Hours / Month |
6+ |
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Membership Manager |
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Add to your résumé |
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Admin Council meetings: Manager reports on membership status (quarterly) |
1.0 |
Network with chapter leaders, set direction for chapter, develop leadership skills |
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Download membership roster monthly and email to Admin Council |
1.0 |
Know who your chapter members are, know how your chapter is doing |
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Send out welcome letters to new members and respond to their queries |
1.0 |
Network with new members |
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Send out prospect letters to guests, etc. and respond to their queries |
1.0 |
Network with prospective members |
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Send out membership renewal campaign notices and respond to queries |
1.0 |
Network with current members |
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Membership Manager Total Hours / Month |
5+ |
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Web Site / Webmaster |
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Add to your résumé |
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Admin Council meetings: Webmaster reports Web site status (quarterly) |
1.0 |
Network with chapter leaders, develop leadership skills |
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Recruit, train, and manage Web site team members |
1.0 |
Develop management and leadership skills |
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Coordinate Web host and domain name payments with treasurer |
0.5 |
Learn about Web site administration |
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Post content |
1.0 (average per post) |
Learn Word Press, learn to edit for the Web |
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Research and write content |
1.0 (average per item) |
Learn to write for the Web, network with content sources |
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Webmaster Total Hours / Month |
4.5+ |
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Newsletter Editor |
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Add to your résumé |
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Lead reports on newsletter status at Admin Council Meetings |
1.0 |
Network with chapter leaders |
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Recruit, train, and manage newsletter team members |
1.0 |
Develop management and leadership skills |
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Write stories based on interviews, programs, research, etc. |
2.0 (average per story) |
Polish your informational interviewing and writing, network, see your name in print |
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Edit and post stories |
1.0 (average per story) |
Polish your online editing skills, see your name in print |
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Take photos of chapter and STC events |
1.0 (average per event) |
Polish your photography skills, see your name in print |
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Enter STC International Newsletter competition (optional) |
? |
Gain recognition from STC International |
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Newsletter Editor Total Hours / Month |
15+ |
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Publicity |
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Add to your résumé |
|
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Lead reports on publicity status at Admin Council Meetings |
1.0 |
Network with chapter leaders |
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Post chapter meeting notices, etc. to Constant Contact |
2.0 |
Learn to use Constant Contact, develop effective direct mail |
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Forward notices to LinkedIn Cincinnati, LinkedIn Dayton, ASTD, IABC, newspapers, etc. |
1.0 |
Network with groups outside STC |
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Post notices to calendar on chapter Web site |
1.0 |
Learn to use Word Press |
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Publicity Total Hours / Month |
5+ |
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Affiliate Society Council Representative |
|
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Add to your résumé |
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Admin Council meetings: Report on ASC related events |
1.0 |
Network with chapter leaders |
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Attend ASC meetings and events |
1.0
|
Learn about Dayton area science and technology organizations, network with members of other professional groups |
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Plan and coordinate STC booth at Tech Fest |
0.5 + one weekend in February |
Network with chapter members, introduce K-12 students and teachers to technical communication |
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Recruit and coordinate volunteers to staff STC booth at Tech Fest |
1.0 + one weekend in February |
Network with chapter members, develop leadership skills, introduce K-12 students and teachers to technical communication |
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ASC Representative Total Hours / Month |
3.5+ |
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High School Writing Competition Coordinator |
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Add to your résumé |
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Lead reports on competition status at Admin Council Meetings |
1.0 |
Network with chapter leaders |
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Develop guidelines for entries and materials to publicize competition |
1.0 |
Learn how to coordinate a competition, introduce high school students and teachers to technical communication |
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Work with publicity committee to publicize competition and winners |
1.0 |
Network with chapter members, learn about publicizing events, establish contacts at local high schools |
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Develop guidelines for judging and recruit judges |
1.0 |
Network with chapter members, develop leadership skills |
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HS Competition Coordinator Total Hours / Month |
4+ |
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